How to Plan an Event

Events are ways we celebrate life’s moments such as the birth of a child, graduations, weddings, and even retirement. Events can also be ways to announce a new business or the launch of a new product. Either way, they help us showcase important things to the world. Planning an event can be fun and exciting. However, it can be an expensive and tedious task if not done properly.

You must first have a purpose for your event. That’s fairly easy, right? You’re celebrating a birthday or a new addition to the family. It could be a celebration of life or nuptials. The purpose of the event must be clear to your guests.

Secondly, determine your budget. I can’t say this enough times. No matter what type of event you are planning you must have a budget. You will need to have a clear idea of how much you can afford to spend. Having this figure in mind will help you determine what decor you may want or what vendors you can afford to hire.

Third, write out a plan for your event. This plan should include a timeline for planning, guest list, potential vendors, colors or theme, and possible venue options. Having a clear plan helps you to stay on track.

Fourth, start to hire your vendors. The quicker you do this the better. Depending on the vendor and the task assigned, they could essentially take a lot off your plate which would give you more time to focus on other things. When hiring professionals, seek out reviews about them and sit down with them to talk about your event. Read all contracts thoroughly.

Fifth, notify your guests in a timely manner especially if you are requesting they RSVP. Depending on the event, guests should have at least 3 weeks to 3 months’ time notice. They may need to request time off or secure travel arrangements.

Lastly, once it’s all done enjoy your event. This is the best part of it all. Your purpose and planning will be executed and you can truly enjoy your event. After your event wraps up, look at cost spent versus budgeted so that if you plan this event again you’ll have a basis to refer to.

Event planning is fun and rewarding. Having a great event come to fruition all months of planning is an accomplishment to be proud of.

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